iT Spending: 7 Cost Reduction Strategies

The end of the year corresponds to the period To review the budgets for the coming year.

And this last quarter is often a good time to look at the savings your business can make in terms of IT expenses. Computer science indeed contains numerous opportunities to reduce or even eliminate unnecessary or inappropriate expenses !

The solution of Rzilient IT asset management allows you to reduce your IT expenses in the long term, among other strategies and solutions that we present to you in this report.

Let's go on a journey of our advice to identify and reduce or eliminate your superfluous IT expenses!

#1 Gain visibility and control over your IT expenses

Every CFO is responsible for their company's IT budgets.

One of his missions is to ensure that expenses related to IT are in line with the financial goals of his company.

If you have this responsibility, your main difficulty is most often that it is difficult to managing the increase in costs associated with new technologies (software licenses, hardware, maintenance and personnel). It is not easy to have a global and exhaustive vision of all of your company's equipment and applications!

The solution involves choosing a tool (such as _rzilient) that offers a all-in-one control solution, offering a clear and legible pricing, for avoid any unpleasant budgetary surprises at the end of the month.

Our IT management has been greatly simplified! The service was more than adapted to our needs, and _rzilient was able to adapt to our growth, and to our growing needs. And from a pricing point of view, the proposal was adapted to our budget. Guarantee

#2 Free up time for your iT Manager

If your company's activity requires the skills of an iT manager to be available, an iT fleet management platform frees up valuable working time for the manager. All the time-consuming and repetitive tasks (which, by the way, are not very motivating) only take a few minutes and can be taken care of by people who do not have particular computer skills.

Therefore, rather than paying your iT manager (at his high hourly rate) to carry out tasks with low added value, you allow him to focus on other more strategic subjects. For example, carry out IT development projects for your business or to develop your product offering!

Thanks to an IT asset management platform, you even have the option of not hiring an IT manager.

Via _rzilient, he is possible to assign recurring tasks related to IT to your HR department, or to your Office Manager :

• Management of equipment orders;
• Monitoring of licenses and materials;
• Onboardings and offboardings;
• Expense tracking;
• Exchanges with _rzilient technical support;
• etc.

Their biggest asset: it's the remote fleet management (MDM) solution and customer support. This allows us today not to need an internal IT service to manage this part. Impak

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#3 Reduce your staff costs and IT expenses

A competent computer specialist is expensive! The Average salary in IT is around €70k per year.

Each working day of such a profile therefore represents a significant cost for your company.

We have made savings estimates made possible through the use of the _rzilient platform. These are based on real observations from our customers:

• For a company with 100 employees, with an MDM and growing by 20% per year, with the Essential pack (€34.90 per month), the savings achieved is 53% per month !
• In a company of 45 employees, with an MDM and without growth, the Essential pack makes it possible to achieve savings of 48% per month!

To paint an indicative picture, an IT fleet management platform such as _rzilient renders possible to divide your iT budget by 2.

The platform also offers your employees a quality computer support. The objective is to save them time on a daily basis. Nobody likes to spend hours trying to solve a computer outage or bug! The support also allows extend the life of equipment (which is an additional source of savings).

Finally, rilient automates the creation and closure of your team's accounts on your internal tools and applications.

As our business is growing, I called on _rzilient to equip our newcomers. The equipment perfectly meets the needs of my tech team, I did not need to be convinced of the performance of refurbished equipment. They delivered 45 computers to us, without any worries! In addition, we save money while acting for the good of our planet. I would highly recommend it! Top agents

#4 Streamline your IT expenses

Your company has signed numerous contracts related to your computer equipment:

• equipment rental;
• software licenses;
• service providers, etc.

🤔 Are these contracts always adapted to the real needs of your business?

🤔 Do your teams definitely use all the applications for which you pay licenses?

🤔 Maybe you're paying for expensive service contracts that you don't really need?

As you can see, to reduce your IT expenses, planning is required ! When contracts come to an end, they must always be revised.

Here are the points of attention:

1. Any iT contract must meet a real need ;
2. The investments made for your tools must be located in market price (a comparison with competing offers is crucial here);
3. And your IT contracts should you provide the appropriate level of service (in terms of quality, responsiveness, etc.) to your context. You don't always have to have the most expensive plan!

💡 We also recommend that youavoid engaging in long-term contracts or licenses, especially if the scalability of the service is not guaranteed. Your needs change regularly and your computer tools must adapt!

💡 An important tip: when setting up a new iT tool, we recommend systematically checking the contractual clauses related to the termination and renegotiation of contract conditions.

Discover how the company Combo optimizes its iT stock thanks to rzilient!

💡 Another important point: with a platform such as _rzilient, you also benefit from a ideal tool for carrying out an inventory of computer equipment, to avoid any unnecessary purchase and optimize the resources already present internally! Indeed, many companies make purchases of IT equipment while computers in working condition are in their stock.

Optimizing the lifespan of equipment saves you money and can also be used in your CSR approach, under Green IT !

One of the most popular features of the _rzilient platform at PlayPlay is thecomputer equipment inventory, whether assigned to employees or stored within the company. This feature allowed PlayPlay to make a precise inventory of its computer equipment and to verify the allocation of equipment to its employees.

‍ This feature is all the more valuable for a company that welcomes new employees every week, and for which it will not be necessary to order new equipment if the stock is properly inventoried and monitored.

As a result, PlayPlay saved time and saved on its procurement budget.

To see the full PlayPlay customer case, click here.

#5 Increase cash flow through leasing

The objective of your IT spending cuts should be aimed at generation of a very rapid financial impact.

Thanks to _rzilient, you benefit from our rental solutions negotiated at the best prices on the market. Instead of locking up capital in computers and IT equipment, choose the flexibility of renting, with the advantage of maintaining your cash flow. We also offer financing solutions, taking into account the residual value of your equipment.

You can also generate cash flow by reselling your unused iT equipment. Our teams estimate the value of your equipment and provide you with an offer within a few days. You will receive a transfer as soon as they are checked by our technicians.

Your IT provisioning is then optimized. You avoid the purchase of new equipment, to reuse the equipment already available in your company.

#6 Strengthen your company's cybersecurity

La Cybersecurity has become a key issue for businesses over the last few years. Impacts on brand image, on turnover, on productivity, but also on the motivation of your teams...

A cyber attack can have a disastrous impact on your business! The security of your customer data, financial information, and all of your other sensitive data is a major concern.

The stakes are high. On average, the cost of a successful computer attack is €50,000!

Taking preventive action is an excellent investment. Discover the 6 steps to boost your protection against attacks!

#7 Eliminate your reactive IT expenses

Another A significant source of IT costs is computer failure. Thanks to the _rzilient platform, you benefit from an intelligent solution for anticipate technical failures, even before they occur !

Indeed, any action taken urgently, to the last resort, costs more than an action planned and planned in advance. If you provide your business with a solution that allows you to anticipate your future needs, you:

• avoid the additional costs associated with urgent purchases ;
• Take the time to choose the most advantageous offers and to negotiate prices.

With the _rzilient IT asset management platform, you benefit from maximum visibility on a single platform. No more unpleasant surprises, such as discovering a bill that explodes due to excessive use of a package with an outsourcer!