How to automate onboarding without sacrificing people?

With 1 in 5 people who do not show up on their first day at work, it is obvious that onboarding is vital to welcoming and retaining talent within companies.

That's why we organized a webinar where we explored strategies to automate this process while maintaining the human aspect.

The speakers were:

Quentin de Lambert (CEO of Rzilient)

Alexandre FATIMI (HRops Manager at Lucca)

Adrien P. (Sales Manager at Workelo)

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For those who were unable to join us, we offer a summary of the points discussed.

The importance of onboarding

Onboarding is much more than a simple administrative formality, it is a key step in effectively integrating newcomers, so that they have a good first impression of the company.

We advise you to set up preboarding actions in order to reduce the risks of no-shows on the first day. For example, you could, in advance, share information about your business and check in on the recruit.

90% of employees are not satisfied with their onboarding experience.

In addition, successful onboarding significantly increases the engagement of new hires and decreases the risk of premature resignation.

Automation and human management

Despite what you might think, automating onboarding does not mean dehumanization. On the contrary, it frees up time for HR and managers, allowing them to focus on the welcoming and human integration of new employees.

“Automating onboarding allows you to have data without having to re-enter it, which reduces the number of errors that can cost a lot of time and money” - Adrien Poinas

At rzilient, we anticipate onboarding 15 days in advance with an order and configuration of the IT equipment, in order to focus only on the human during the first day.

In addition, with the integration of Rzilient with the Lucca HRIS, the IT tasks associated with arrivals and departures are carried out independently by Rzilient. Thus, you save time and limit your risks of errors by entering HR data and boost IT x HR communication.

Discover how to implement this integration in your business

Involving stakeholders

An essential aspect of effective onboarding is the involvement of all stakeholders, including HR, OM, manager, IT, finance, and even “buddies” or mentor colleagues.

“Having automatic tasks to guide the manager on how to prepare for onboarding allows you to unload your mental load so that you can focus on your newcomer” - Alexandre Fatimi

Here are our tips for engaging all stakeholders:

• Coordinate stakeholders with automated reminder task systems.
• Ensure that managers have a vision of the tasks they need to perform.
• Give access to information on mobile so as not to overload managers.

Adapt your onboarding processes

Human Experience at the Heart of Onboarding

Alexandre Fatimi illustrated the Lucca approach, where a half-day welcome, meetings with the other teams, and personalized welcome kits are integrated into the onboarding process.

We recommend that you have the most reassuring experience possible in order to create a bond with small attentions. For example, at rzilient, we send “Playbook onboarding” documentation, we schedule a meeting with a key person/team and co-founders as well as participation in customer and prospect meetings.

Conclusion

In conclusion, automating onboarding, when done well, not only saves time but also improves the experience of new hires and HR teams. It makes possible a warmer and more personalized welcome, which is essential for a successful integration.

Discover how to optimize onboarding in your company by watching the replay of our webinar.

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